SUMMARY OF POSITION:
The Director of Facilities Management is charged with the responsibility of
controlling and supervising the day to day maintenance and operations of the
department with a view to ensure the efficient use of university funds.
The
duties will include but NOT limited to overseeing budget expenditures checking
/ monitoring the use and inventories of spare parts, maintenance supplies, and
equipment and the reordering process when is necessary, develop and communicate
departmental procedures for facilities management, coordinates with units’
supervisors to make staffing decisions, approve specifications for procurement
of supplies, equipment and services in line with the policies and procedures of
the American University of Nigeria.
DETAILED
LISTING OF RESPONSIBILITIES:
·
Supervise day to
day activities of the facilities management department, maintenance staff and
contractors in their duties to keep a safe, attractive and comfortable
condition of the university’s properties.
·
Organize,
establish and implement preventative maintenance programs.
·
Oversees 24-hour
emergency maintenance on-call rotation to include evening, weekends and
holidays.
·
Periodically
inspect units, common areas and building systems around the University.
·
Monitor the use
and inventories of spare parts, maintenance supplies, and equipment and
initiate reordering.
·
Create a positive
image/relationship with existing residents, prospective residents, office management
and third party vendor/contractors.
·
Establish and
oversee the computerized maintenance management system for tracking work
orders, spare parts, and maintenance history of plant equipment.
·
Analyse the
prepared reports and data, makes recommendations for improving maintenance
operations and solving maintenance-related problems.
·
Ensure that
maintenance technicians are adequately trained, equipped, and motivated so that
the maintenance program can be accomplished in a safe, timely, and
cost-effective manner.
·
Communicate
regularly with the unit managers, all maintenance technicians, both
individually and as a group, to ensure good two-way communication concerning
maintenance issues.
·
Conduct employee
performance reviews based on job descriptions to determine competency,
knowledge, and contribution of the maintenance technicians.
·
Initiate and
carries out projects that improve efficiency and/or reduce operating costs.
·
Track, analyse
and improve key maintenance parameters such as asset utilization, maintenance
cost, PM compliance, schedule compliance, etc.
·
Oversees safety,
health, and environmental policies and procedures.
·
Direct, maintain,
and enforce the safety program for the facilities management department;
reviews safety records to uphold standards of maximum safety for all
maintenance technicians.
·
Develops periodic
reports on effectiveness of maintenance, warehouse/deliver, and other
operations functions.
·
Provide
alternative methods for delivery of services and reports on feasibility for
university application.
·
Plan and direct
inventory control program for equipment, parts and supplies.
·
Maintain safety
standards for department staff by developing and communicating procedures to
conform to federal, state and insurance regulations.
·
Respond to
after-hours calls as needed.
·
Shall perform any
other duty as assigned by the supervisor.
Requirements for the position:
·
Bachelor's degree
in Project Management, Civil Engineering, or a related field plus six years’
relevant experience.
·
Master’s degree
in any of the above field is preferred.
·
Proven experience
in facilities management, with a minimum of three (3) years in a leadership
role.
·
Relevant
Professional Membership/Certification would be an added advantage.
·
Strong project
management skills, including the ability to manage multiple projects
concurrently.
·
Knowledge of
relevant local, state, and federal regulations related to facilities
management.
·
Excellent
leadership and interpersonal skills with the ability to collaborate with
diverse stakeholders.
·
Demonstrated
financial management and budgeting skills.
·
Familiarity with
sustainability and energy efficiency practices in facilities management.
·
Excellent written
and verbal communication skills.
Other
requirements, abilities for the position:
·
Ability to
compile and analyze data
·
Willingness to be
a member of a dedicated team
·
Demonstrate
knowledge and proficiency in working with computers and other types of
technology
·
Open to new ideas
and adaptable to changing technology.
·
Maintain
emotional control under stress.
·
Maintain positive
attitude when dealing with customers.
How to Apply
Suitably qualified candidates should Click here to Apply before the closing
date of this publication. Only shortlisted candidates will be contacted.
Application Deadline : January 14, 2024
Location:
Yola, Adamawa, Nigeria
