Palladium is seeking
qualified candidates for the position of a Director, Finance and Operations
(ECP) in Nigeria.
Project Overview and
Role:
The Director of Finance
and Operations (DFO) is responsible for providing operational oversight and
guidance to the national team in Abuja as well as the delivery teams.
The DFO will lead the
Operational and Financial management of the project and maintain close liaison
with the other project team members to have a holistic approach.
The position will be
providing directions and guidance to Project Support Functional team members
including operations and finance; and be responsible for ensuring close links between
this Support team and the Technical Support Team, Communications support, and
MEL Support Team in Abuja.
The position will also
form a collaborative working relationship with the Operations teams of ARC-
Pillar 1 of the PERL Programme (PERL is the umbrella programme, with ECP and
ARC supporting different result areas).
The DFO will ensure
that project operations run smoothly and will track and maintain project budget
allocations, working closely with the Palladium corporate Project Manager and
Project Associate.
DFO shall be the
enforcer of the programme and Palladium operational processes and policies and
internal control processes of ECP.
Primary Duties and
Responsibilities:
Authority levels /
Signatory
- Signatory
to all ECP bank accounts in line with programme and administrative
operations in line with the operations manual.
- Approval of expenses,
procurement and other service contracts as stated in the operations manual
and in line with the Palladium delegated authority.
- Delegated authority for this
role is detailed in the operations manual.
Line management
Responsibilities
- This
role is line managed by the National Team Leader
- This role shall manage the
National Finance Manager, the National Administrative Officer (NAO) and
the National Logistics/Security Officer (NLO).
Key Responsibilities
- Provide
collective oversight to the national, state and federal programme delivery
teams.
- Oversee general operations of
the programme – provide the NTL with updates as may be required.
- Day-to-day supervision of the
logistical, Administrative, Human Resources and Financial requirements of
the Programme
- Act as a member of the
Emergency Response Team along with the National Team Leader and other
Heads of programme as assigned. As part of this team, follow the agreed
crisis management protocols to ensure compliance with SOPs.
- Oversee and work alongside
the National Finance Manager in ensuring that the project
forecast is realistic and budget capping are monitored and checked.
- Provide oversight to the
Project Operations team (2)- National Administrative Officer and
Logistics Officer and establish all required updates and maintenance of
operational policies, employee agreement amendments (if required).
- Maintain ECP’s accounting
systems for financial management, based on Palladium policies and
procedures, which conform to FCDO requirements. Ensure complementary
of these systems with the administration, Human Resources and project fund
management systems and alignment with programme philosophy.
- Update and maintain the ECP
financial management systems, including the Value for money framework
which feeds into the PERL overall VFM framework. Keep abreast of
FCDO Nigeria thinking on value for money and advising the ECP team on
‘economy’ savings (Consultants, procurement, service contracts,
etc).Maintain a constructive and supportive working relationship with
Palladium staff and FCDO finance and admin staff, and stay up to date with
current financial regulations, including tax liabilities to individuals/ECP,
staff pensions and workers compensation.
- Work
closely with all ECP staff in developing annual budgets for programme activities
based on workplans, budgets at delivery teams and National level to ensure
strategic management of project funds and provide technical guidance for
effective QA of forecasts.
- Respond
to Palladium and FCDO requirements for annual, quarterly, and
monthly financial forecasts (FINSTATS). Ensuring that the monthly variance
of invoices to FCDO remains below 2%.
- Oversee
the external FCDO audit of ECP financial transactions and
assets management.
- Facilitate
internal audit processes through spot checks, peer reviews and scrutiny of
transactions and financial records including assets management.
- Plan and implement End
of Project activities and tasks (July- Sept, 2024) in close
coordination with the Team Leader and Corporate Project Management team
members.
Teamwork
- Maintain
close working relationships with the all team leads
- Actively contribute to Team
building within the ECP team – use of shared mission, vision, values,
identity/public profile, use of staff meetings, staff welfare, social
events, formal and informal opportunities, etc, to reinforce teamwork.
Look out for, highlight, and support resolution of internal challenges
impacting on team performance.
- Maintain strong working
relationships with other members of the ECP and ARC (Pillar 1) State Teams
to deliver a shared workplan.
Required
Qualifications:
- A relevant degree or similar
qualification in Finance, Business Administration, Economics or
Development Studies.
- Exceptional (10+ years) experience
of relevant professional experience working on project operations of
donor-funded projects, FCDO experience mandatory.
- Strong understanding of FCDO compliance
requirement and experience in applying those within the Nigerian context.
- Technical experience in the
following project management areas (finance management, procurement,
security, logistics, contract and compliance, HR).
- Demonstrated leadership skills,
management skills and effective interpersonal skills.
- Well-developed organisational
skills and the ability to combine attention to detail with a view of
strategic priorities.
Method
of Application
Interested and
qualified applicants should follow the link below to submit CV and application
letter:
Please submit your CV
and brief cover letter (no more than one page) outlining your suitability in
line with the requirements of the position. Applications will be assessed on a
rolling basis, so early applications are encouraged.
Location: Abuja, Nigeria
Deadline:
Applications close midnight 17 April 2023 (GMT + 1).
>> CLICK HERE TO APPLY ONLINE
